Strategic Office Space Optimisation: Your Post-EOFY Competitive Advantage

18 August 2025

The CFO’s Next Strategic Move

With EOFY completed and budgets under review, forward-thinking CFOs are asking the critical question: Where can we unlock hidden value in the year ahead?

While most organizations scrutinize supplier contracts and discretionary spending, one of their largest cost centers often escapes strategic review: workplace real estate.

Your office space represents more than overhead—it’s a strategic asset that should actively support business performance, not constrain it.

Is Your Workspace Strategy Aligned with Your Business Reality?

The workplace landscape has fundamentally shifted. Organizations that haven’t reassessed their space strategy since 2019 are likely carrying significant inefficiencies:

Business Evolution Indicators:

Team size fluctuations of ±15% or more
Structural changes in departmental requirements
Hybrid work adoption affecting utilization patterns
Reactive lease management rather than strategic planning

If these scenarios resonate, your organization may be carrying substantial hidden costs that don’t appear in traditional financial reporting.

The True Cost of Workplace Misalignment

Strategic workplace inefficiencies extend far beyond rent escalations:

Quantifiable Inefficiencies:

Utilization gaps: Paying for space that supports peak capacity rather than actual usage
Layout optimization failures: Mismatched space allocation creating operational bottlenecks
Process inefficiencies: Duplicated facilities and underperforming collaborative zones
Strategic inertia: Deferred decisions compounding into missed consolidation opportunities
Technology-space disconnect: Physical environments incompatible with current work practices

These inefficiencies compound quarterly, creating a drag on operational performance that traditional cost analysis often misses.

Post-EOFY: The Strategic Window for Action

This timing presents a unique opportunity for proactive workplace optimization:

Strategic Advantages:

Budget flexibility during planning cycles
Lease negotiation lead time maximization
Fresh organizational insights from annual reviews
Proactive positioning ahead of market pressures

Organizations that act strategically during this window position themselves for sustained competitive advantage.

Executive Assessment Framework

Before engaging external advisors, conduct this strategic evaluation:

Critical Assessment Points:

Cost efficiency analysis: What’s your real cost per FTE across all locations?
Utilization intelligence: Are your space allocation decisions driven by data or assumptions?
Capacity alignment: Does your footprint match realistic growth projections?
Consolidation opportunities: Where can strategic co-location drive operational synergies?
Lease portfolio optimization: Are you positioned strategically for upcoming renewal decisions?

Uncertainty in any area suggests significant optimization potential.

Evidence-Based Workplace Strategy

PMG Group’s workplace strategy practice delivers data-driven insights that inform C-suite decision-making without committing to costly implementation:

Strategic Deliverables: